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Mercer School

2690 W Margaret St.
Mercer, WI 54547

Office: 715-476-2154

August, 2019

Minutes of the Regular Board Meeting

Monday, August 26th, 2019

Mercer School District

 

CALL TO ORDER:  The meeting was called to order at 5:00 p.m. by Board President, Bob Davis.

 

BOARD MEMBERS PRESENT:  Micki Holmstrom, Bob Davis, Jim Hannemann, Sue Loth and Jeffrey Nehring. The board welcomed the new members to the meeting and thanked them for their willingness to serve.  

 

OTHER PERSONS PRESENT:  Interim District Administrator Sheri Kopka, Tom Marsel, Dick and Ginny Kemplin, Kathy Hannemann, Doris Marsel, Paul Loth, Bill & Joyce Brundage, Mary Ann Sabec, Deanna Pierpont, Dorothy Bangle, Mark Higby, Kelly Kohegyi, Norb Brossmer, Denise Thompson, Dick Hassberg, Sue Benzel, Nancy Lundquist, Richard Pegg, Sharon Drawz, Julie Begalle, Deb Patten, Deb Hohner, Amanda Kopka, Adam Miller, Adam Kussard, Natalie Allen, and Ricky Kelly from Iron County Miner. 

 

AGENDA UPDATE:

Motion to suspend Potential Policy Update from the discussion agenda requested by Board President.  Motion by Jeffrey Nehring, seconded by Jim Hannemann. All ayes, motion carried 5-0. 

Ms. Kopka requested to add handbooks on Athletics, Student, and professional staff to the action agenda items.  

Request was denied and tabled for potential future meeting agenda/approval given the public had not been notified via published agenda (OML-requirements) as to these requests being on the published agenda.

 

 

PUBLIC COMMENT:  Mr. Richard Pegg provided comments relative to the board/district including in the fall newsletter, a preliminary budget schedule for the school year which would be similar to the one sent out in 2017-2018 fall newsletter. A similar request for last school year was not addressed.  It was felt by him that this was and could be very informative and helpful relative to the forthcoming annual meeting.  No Further Public Comment.    

 

APPROVAL OF JULY BOARD MEETING MINUTES:  Motion by Jeffrey Nehring, seconded by Jim Hannemann to approve the Regular Board Meeting Minutes from Monday, July30th, 2019 as presented.  All ayes, motion carried 5-0.

 

APPROVAL OF JULY TREASURER’S REPORT:  Jim Hannemann discussed the discrepancy on last month’s treasurer’s report relative to the variance in the final balance.  Motion by Micki Holmstrom, seconded by Jim Hannemann to approve the June 2019 Treasurer’s report as presented.  After further Discussion, Jeffrey Nehring requested status on Tax revenue, which was addressed: All ayes, motion carried 5-0.

 

APPROVAL OF MAY DISTRICT PAYMENTS:   Motion by Sue Loth, seconded by Jeffrey Nehring to approve vouchers for payment (Voucher numbers??)  (general account) and 11329 thru 11364 (activity account) in the amount of $ 51,469.69.  All ayes, motion carried 5-0.

 

BOARD REPORTS: 

 

PRESIDENTS REPORT:  SUBMITTED AND READ by Bob Davis

 

ADMINISTRATORS REPORT:  SUMBITTED AND READ by Ms. Kopka:  Ms. Kopka covered the following in her report to the board: 

The Stuff the Bus effort was very successful raising approximately $1,246. Great job and thanks to all.  

Indicated that the enrollment of pupils as of July was up 17 with a possibility of 5 more additional students for approximate total between 161-166.  

Mentioned the STEM Cell Camp field trip to Madison at the UW lab. Which was a great experience for the students. 

Discussed the need to focus on math proficiency in the future and adaptation of new program, “Imagine Math” which she felt will provide a good basis for the students to engage in Math differently than under the previous program. On-line live tutoring etc. 

Safety improvements accomplished by the B&G director with many thanks. 

Soffit and Facia improvements are completed.

Discussed the need for substitute teachers in the district for the upcoming school year.

Invited the board members to attend the “In service” day this coming Wednesday the 28th of August.  

   

ATHLETIC REPORT:  SUBMITTED AND READ BY:  Mr. Adam Miller 

SUMMER YOUTH AND REC. REPORT: SUBMITTED AND READ by Ms. Kopka

 

DISCUSSION ITEMS:

 

Open Records Request status:

Ms. Kopka updated the board as to the status of Open Records Requests. One has been responded to, and a follow up is in process at this time.  

 

Citizens Advisory Committee: 

Board president Mr. Davis updated the board on the process of selection for participating as a member of the committee.  Board members are to nominate potential members from the constituency, and the Administrator is to nominate potential members from the staff of the district. (The staff shall be a minority in the total number of the committee). Ms. Kopka is working on specific items to be considered as a strawman for the committee to begin working on and at that time the board will accept nominations for members to the committee.  

 

Employee Handbook Updates:

Ms. Kopka went through and highlighted for the board, the major updates to the Handbooks referencing best practices established in other districts and internal review as a basis for updates.  Major additions included participation by employees in investigations by district and other parties, the start time for teaching day, event attendance, confidentiality, electronic recordings, volunteerism, attendance for school events, mentor section, educator effectiveness evaluation, and performance review section along with co-curricular compensation for employees who are selected for such activities, and student discipline section.   Jeffrey Nehring asked for the basis for changes and thanked Ms. Kopka for her efforts as did Sue Loth.    

 

ACTION ITEMS:

Motion by Jim Hannemann, seconded by Ms. Holmstrom to nominate Mr. Jeffrey Nehring to be Vice President of the Board to replace Mr. Karl Anderson.  Mr. Nehring accepted the nomination and after no other nominations were presented, the board closed nominations.  Vocal vote was taken to select Mr. Jeffrey Nehring to be the Vice President of the Board effective immediately and for the term which will end at the first board meeting after the spring election 2020.

Mr. Nehring was unanimously approved 5-0.

 

Motion by Jeffrey Nehring, seconded by Jim Hannemann, to approve the hiring of the Special Education Director, noting she is highly qualified.  She will work in a part time role through the school year, min of 60 days with a potential for 90 days. All ayes, motion carried 5-0.

 

Motion by Jim Hannemann, seconded by Sue Loth to approve the Direct Deposit for payroll change for the district employees and the associated cost of appr. $360.year.  All ayes, motion carried 5-0. 

 

Motion by Jim Hannemann, seconded by Jeffrey Nehring to accept the updated Athletic Code Handbook for the school district.   All ayes, motion carried 5-0.

 

Schedule of Next Board meeting:Motion by Jeffrey Nehring seconded by Sue Loth to move the meeting to September 30th, 2019 from September 23rd, 2019.  All, ayes, motion carried 5-0. 

 

Safety Committee comments:  Mr. Hannemann- Chair for the Safety Committee asked for and was granted the floor to update the board quickly on the safety committee activities regarding safety for our students.  He informed the board that he would provide only limited details of actual steps being taken for safety purposes.  Assured the board and the community that they have all they can in place at this time and thanked the board and community for its understanding for the amount of information shared.    

 

EXECUTIVE SESSION:  Motion by Jeffrey Nehring, seconded by Sue Loth to convene into executive session, pursuant to Wisc. Statutes 19.85 (1),(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercise responsibility, and (f) considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons, the Board of Education may move into closed session for the purpose of discussing: Business Manager Contract and Buildings & Grounds Director Contract. Roll call vote, Micki Holmstrom – Yes, Bob Davis – Yes, Jim Hannemann – Yes, Sue Loth- Yes, Jeffrey Nehring- Yes, all ayes motion carried, 5-0. Convened into executive session at 6:07 PM p.m.

 

RECONVENE TO OPEN SESSION:    Motion by Jeffrey Nehring, seconded by Sue Loth to return to open session.  All ayes, motion carried 5-0.  Returned to open session at 8:40 p.m.

 

Motion by Ms. Holmstrom, seconded by Jeffrey Nehring, to approve July compensation for the Interim Administrator for days worked prior to contract agreement in the amount of $4,090.00. All ayes, motion carried 5-0.

 

Motion by Ms. Holmstrom, seconded by Sue Loth to modify the contract for Business Manager and adopt the changes to the contract including the position title change to Sr. Financial Analyst/Sr. Bookkeeper, and change the contract term from  two (2) years to one (1) year at a salary of $55,000.00 for the contract term, retroactive to July 1st, 2019. All ayes, motion carried 5-0.

 

Motion by Bob Davis, seconded by Sue Loth to accept the modifications of the contract for the Building & Grounds Director including changing the term of the contract from two (2) years to one (1) year at a salary of $52,500.00 for the contract term, retroactive to July 1st, 2019.  All ayes, motion carried 5-0. 

 

Motion by Ms. Holmstrom, seconded by Jim Hannemann to approve the Special Education Director’s contract at a rate of $500.00 per day of service for a minimum of 60 days and a maximum of 90 days for the upcoming school year.  All ayes, motion carried 5-0.   

 

Motion by Sue Loth, seconded by Jim Hannemann, to adopt the changes to Section 5 Professional Employee Handbook regarding Co-Curricular contracts and compensation.  All ayes, motion carried 5-0.  

 

Motion by Jim Hannemann, seconded by Jeffrey Nehring to approve the contract for the Physical Education Teacher which was modified to a salary of $50,500.00 for the contract term. All ayes, motion carried 5-0. 

 

Motion by Jim Hannemann, seconded by Jeffery Nehring to approve the increase in Health Care plan costs (Security Health Care) for the fiscal year of $35,142.00. which represents an increase of approximately 10% year over year.  All ayes, motion carried 5-0. 

 

Motion by Jim Hannemann seconded by Jeffery Nehring to acknowledge the board is in receipt of District Administrator Mr. Torkelson’s request to return to work full time documentation received on August 23rd, 2019 by board President Bob Davis, to return to work on August 29th, 2019.   All ayes, motion carried 5-0.

 

No Action taken on any other items.      

 

ADJOURNMENT:  Motion by Jeffrey Nehring, seconded by Sue Loth to adjourn the meeting.  All ayes, motion carried 5-0. 

 

Meeting adjourned at 8:54 p.m.